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Running a therapy practice means your administrative load competes directly with your clinical work. The right scheduling software can handle your booking page, client reminders, and payment collection so you can stay focused on the room. This guide covers eight tools captured in our research, evaluates what each actually does (based only on documented features), and flags the honest trade-offs for a solo therapist or small group practice.
What Therapists Actually Need from Scheduling Software
Before diving in, it’s worth naming the core jobs: clients need to book without calling you, you need automated appointment reminders to cut no-shows, you need to collect payments, and sensitive client intake information needs to be handled with care. Not every tool below addresses all of these equally — and where the data is thin, we’ll say so plainly.
Pricing at a Glance
| Tool | Starting Price | Top Published Price | Notes |
|---|---|---|---|
| Setmore | $0/user/month (billed monthly) | $5/user/month (billed annually) | Free plan available |
| SimplyBook.me | Plans published on their site | — | Couldn’t capture current figures this round — check directly |
| Book Like A Boss | $8.50/month (billed annually) | $8.50/month (billed annually) | Single captured price point |
| Appointlet | $9/member/month (billed annually) | $12/member/month (billed monthly) | Free tier available |
| Appointy | $19.99/month (billed annually) | $79.99/month (billed annually) | Three tiers captured |
| Calendly | $10/seat/month (billed annually) | $16/seat/month (billed annually) | Standard and Teams pricing |
| Acuity Scheduling | Starting at $16/month | — | Named plan prices require contacting their team |
| Square Appointments | $0/location/month (billed monthly) | $149/location/month (billed monthly) | Three tiers: $0, $49, $149 |
The Tools, One by One
Setmore
Setmore leads with a custom online Booking Page, automated Email Reminders and Text Reminders, Recurring Appointments, Class Booking, Virtual Meetings, Secure Online Payments, and a Website Plugin for embedding booking directly on your site. It also lists Massage Therapy among its named industry verticals, which signals some familiarity with wellness-adjacent solo practices.
Its feature categories include an All-in-one Calendar and the option for a Live Receptionist — useful if you ever want phone-based booking coverage. The free plan supports up to 4 users at $0/user/month (billed monthly); the Pro plan is $5/user/month (billed annually).
Pricing fit for therapists: The $0 entry point is genuinely rare in this category, and the jump to $5/user/month (billed annually) for Pro keeps costs predictable for a solo or two-person practice. No recurring complaint patterns stood out in the reviews we scanned.
SimplyBook.me
SimplyBook.me is positioned around flexible features for service businesses, and its captured feature set is notably broad. For therapists, the most relevant items include: Intake forms (with the ability to add custom fields — the data specifically mentions a consent checkbox example, directly relevant to clinical contexts), Appointment reminders, Booking confirmations, Cancellation notifications, Accept payments (cash, card, gift cards), Coupons & gift cards, and a Custom page with Design customization.
It also captures Multiple Locations and Service providers, which matters if you run a group practice with several clinicians across sites. The Reviews feature lets you collect and publish client reviews on your booking page. There’s also an AI Voice Booking category listed, though we won’t describe what it does beyond the name as captured.
SimplyBook.me publishes its plans on its pricing page — we weren’t able to capture the current figures this round, so check there directly before budgeting.
Some users report friction around scheduling and dispatch workflows.
Book Like A Boss
Book Like A Boss describes itself as a landing page builder and all-in-one scheduling platform optimized for taking bookings and selling services. For a therapist who wants a polished client-facing page — not just a calendar widget — this framing is distinctive. Captured features include: Unlimited booking pages, Fully customized branding, Charge and collect payments, Automate reminders and followups, Display videos, photos, FAQs, Show off with testimonials, Memberships & Subscriptions, and Offline payments, donations & tips.
The platform also explicitly lists Wellness Coach as a named use-case category, which is a reasonable proximity signal for therapy practices. For teams, it adds Round-robin scheduling, Custom permissions for every booking page, and Manage all pages in one place.
The single captured price is $8.50/month (billed annually).
Some users report friction around scheduling and dispatch workflows.
Appointlet
Appointlet positions itself around professional meeting scheduling without “email ping pong.” Captured features include: Unlimited meetings, Sync to Google/Outlook Calendar, and Create Web Conference Rooms. Its feature list includes Health & Wellness as a named use-case, alongside legal, financial, and recruiting contexts.
Pricing is $12/member/month (billed monthly) or $9/member/month (billed annually). A free tier is referenced in the captured data (“Start free,” “Give Appointlet a try, it’s free!”), though no $0 price figure was explicitly captured in the plan data.
We don’t have usable third-party review data for Appointlet — too few reviews were sampled to surface a meaningful signal, so we’d suggest talking to current users before committing.
Appointy
Appointy’s captured features cover: Automatic reminders, Google calendar sync + iCal feed, Accept payments through Stripe, Paypal and Authorize.NET, Mobile app, Unlimited services, Unlimited appointments, Staff login, Gift certificates, Resource scheduling, and SMS text customization. It lists Health & Wellness and Medicine as named verticals.
Three pricing tiers are captured: Growth at $19.99/month (billed annually), Professional at $49.99/month (billed annually), and Enterprise at $79.99/month (billed annually). The higher tiers include items like Premium support with Service Level Agreement and Removal of Appointy branding, though the data doesn’t map specific features to specific tiers.
We don’t have third-party review data for Appointy, so we’d treat independent user feedback as a gap to investigate before deciding.
Calendly
Calendly is captured with a broad feature set: Scheduling automation, Customizable availability, Mobile apps, Browser extensions, Reminders & follow-ups, Meeting polls, Meeting routing, Admin management, Security & compliance, and a Meeting Notetaker. Category-level items include Video conferencing, Payment processors, Email messaging, and Embed Calendly for website integration.
Pricing is $10/seat/month (billed annually) for Standard and $16/seat/month (billed annually) for Teams.
The one friction theme that surfaces in reviews: some users report concerns around price and value — worth weighing honestly against the feature breadth.
Acuity Scheduling
Acuity’s captured features are well-suited to the therapy context on paper: Online Booking, Client Management, Class Scheduling, Invoicing Software, Calendar Management, Availability Controls, Staff Management, Mobile App, and a Point of Sale. It lists Health & Wellness and Education & Life Coaching as named verticals.
Acuity’s pricing page states plans starting at $16/month, but the named tier prices require contacting their team directly — so budget conversations should start with a demo call rather than a pricing page screenshot.
Reviews surface several friction themes worth knowing: some users report friction around scheduling and dispatch, the mobile app, customer support, price and value, and features and functionality. That’s a wider spread of complaints than most tools here, so we’d go in with pointed questions on each.
Square Appointments
Square Appointments positions around managing appointments alongside payments, with features captured at the category level: Manage your appointments, Take payments online and in person, Send reminders and more, automatically, Attract new clients, Book more clients in new ways, and Real-time reporting and analytics (referenced in the FAQ section). It lists Professional services and several beauty/wellness verticals among its named use cases.
Pricing is per location: $0/location/month, $49/location/month, and $149/location/month — all billed monthly. If you already use Square for payment processing, the ecosystem coherence may be a practical draw.
We don’t have usable third-party review data for Square Appointments captured this round, so check independent sources directly.
Best-For Picks for Therapists
Best for solo therapists on a tight budget: Setmore
The $0/user/month free plan (up to 4 users) with a pathway to $5/user/month (billed annually) for Pro is the lowest transparent entry point in this group. Reminders, a booking page, recurring appointments, and virtual meetings are all documented features — covering the core solo-practice workflow without a monthly commitment.
Best for group practices needing multi-location and intake forms: SimplyBook.me
The combination of Multiple Locations, Service providers (connecting providers to services), Intake forms with custom fields and consent checkboxes, and Cancellation notifications maps directly to a small group practice’s operational needs. Just check their pricing page directly since we couldn’t capture current figures.
Best for therapists who want a polished client-facing presence: Book Like A Boss
The landing page builder framing — with testimonials, photos, videos, FAQs, and fully customized branding — suits practitioners who want their booking experience to reflect their professional brand rather than a generic calendar widget. At $8.50/month (billed annually), it’s an affordable bet for that positioning.
Best for practices already running on Square: Square Appointments
If payment processing via Square is already part of your workflow, the $0/location/month entry tier and captured features around payments, reminders, and appointment management make it a natural fit to evaluate. The per-location pricing structure also scales reasonably for multi-location practices.
A Note on Features We Can’t Confirm
Therapists often ask specifically about HIPAA compliance and client data security. That language does not appear in the captured feature data for any of the tools above — so we can’t make any grounded claim about compliance posture from this research. Before selecting any tool for a clinical context, verify security and compliance documentation directly with each vendor.